Paying for a Rental With a Purchase Order
Purchase orders
Purchase orders are accepted from accredited government agencies and school districts for rentals. Payment terms are 2/5 NET 15 (a 2% discount if paid within 5 business days; full balance due within 15 days of invoice).
Some fees can't go on a PO. The Damage Waiver fee and the Rental Flex Protection fee must be prepaid by credit card or check.
Who signs the rental documents?
Rentals placed for an organization need an Authorized Signatory: someone with actual authority to sign contracts for the organization. For a school district this is typically a principal, assistant principal, business manager or department head with contracting authority. A teacher may sign if an administrator has expressly delegated that authority.
The person who signs personally represents that they have that authority, so check with your administration first.
Organization Authorization Form
Renting for a school, district, nonprofit, government agency or other organization? You'll complete the Organization Authorization Form, which confirms your organization, who is signing, and any PO information.
More detail: Purchase Order Policy and the Hardware Rentals FAQ.
Buying equipment (not renting)? See Paying with a school purchase order.
Your rental agreement controls. This article summarizes the published rental terms in plain language. If anything here differs from the Hardware Rental Agreement or the other documents you accepted when booking, those documents control. Rentals are provided by Broadway Media Distribution, Inc. dba Broadway Media, Stage Gear's rental partner.
Questions about your rental
Contact Broadway Media at hello@broadwaymedia.com or 1-800-277-0343, and include your rental order number. Requests for exceptions, extensions or fee waivers are decided by the rental team; the help center and AI assistant can explain the published terms but can't change them.